Managing a remote team is a challenge. Even more if you need to deal with several time zones, workplaces, and cultural differences.
This is why you should get all the help you need, starting with online applications specially designed to remote working.
But what are the best?
To help you select what is best for you, we have listed 11 tools perfect for SaaS companies. Check it out.
Some things are better shown than told. Written words can’t convey your body language and tone of voice. And considering you hardly meet your team in person, why not to use videos to share information? This is why you need to use Loom.
With this tool, you can record your screen or cam, edit the video, and copy and share a link. It’s very affordable, even the team subscription - which gives you a team library, custom branding, and engagement insights. To increase security, you can create a password or restrict the email addresses authorized to watch the videos.
Meetings are a vital part of any business, but they take plenty of time and resources. But RemoteWorkly can increase their effectiveness. How? By putting everything you need in one place and giving you something more.
With this application, you can create meeting notes and agendas, get them organized, and make them searchable. Then you can create tasks based on them and follow their progress in real-time. You will find templates to learn the best practices for each type of meeting. Or you can create your own templates and save time.
Slack has become a must-have tool for all businesses. Many entrepreneurs were skeptical when it was launched, thinking it would become another messy chat room. But it just takes a little bit of planning to get it right and leave emails in the past.
You can send direct messages, create as many channels as you want (and decide who joins which), and make the most of the integrations. With the paid version, you get unlimited message archive and apps, plus group video calls with screen sharing. You can also use Slack Connect to work with other companies.
Tandem creates a virtual office for you and your remote team. In some ways, you will find it very similar to Slack, as it’s a messaging app primarily. You will see on your side menu who is online and available, plus create rooms to discuss specific topics.
But, thanks to its integrations, you will also see on what each person is working at a given moment, jump to voice or video call, and collaborate in real-time. It can be done one-to-one or in groups. Tandem also changes the status to away automatically when the person isn’t using the computer for a certain amount of time. Meaning online status is more accurate.
Zoom became one of the most used videoconferencing app in the world, so the chances are you have used it before. And it has gone through a series of improvements recently, especially regarding security. So, you should consider using it in your company as well.
But you can do more than virtual meetings with Zoom. You can create HD conference rooms with an interactive whiteboard. Or use it to host webinars with up to 100 active participants and up to 100k view-only attendees. Another option is to use Zoom Phone to make global phone calls. And you will be able to integrate all these tools if you wish and subscribe to the right plans.
Talking of online collaborative whiteboard, there is an affordable tool especially dedicated to it. Miro will let you create meetings and workshops, then brainstorm with your team while having fun. And if you use Agile methodology, you will have a dashboard ready for you.
You can collaborate in real-time or asynchronously, making the most of an infinite canvas and several integrations. It’s also possible to invite guests outside your team to view and comment on your whiteboard. You can start from scratch or use one of the templates available: user story maps, mind maps, fishbone diagrams, and more.
Another application you can use to create a virtual office is Zoho Cliq. And the good news is that you can start with a free account for unlimited users. The check-in feature lets you and your team know when someone starts working remotely as if you had just arrived in the building. You can change your status, search for messages, and jump on a one-to-one or group voice or video calls with one click.
Reports will tell you when each member of your team was working and for how long. Other features available are a virtual whiteboard, screen sharing, channels, bot alerts, calendar. And it can be integrated not only to other Zoho applications, but external solutions, such as Zapier, GitHub, and ZenDesk.
Getting your Human Resources organized can be daunting when you have collaborators based on different locations. But Remote can help you to sort it out. This application comes with international payroll, automated payments, benefits, taxes, and compliance features.
On their website, they inform they own local entities in all covered countries – currently, they have 12 countries in their list, and 20 more should be included by the end of 2020, and the same number should be added in 2021. Depending on your plan, they can make payments for third-parties on your behalf, including tax authorities.
If all you need to do is transfer some money to someone, try TransferWise, a company known for its minimal fees. They offer a free business account you can use to send and receive money to and from more than 70 countries and over 50 currencies.
With TransferWise, you can pay invoices or make batch payments. It’s ready to be integrated with Xero. You can also request a free debit card Mastercard and spend the money in your account directly. If the currency in your account is different from the one you need, the conversion is done automatically.
But if you want a tool with more features, RemoteTeam can be the answer. Free for up to 3 people (so you can test it with a small team first), RemoteTeam has payroll, tax compliance, document signature, time tracking, reimbursement, and inventory features.
It also manages time-off requests and gives you reports about your team performance and productivity. Many actions can be set to happen automatically. For instance, RemoteTeam can able certain apps for every new employee. And disable them if they leave the company.
It can be hard to keep your team motivated when they aren’t in the same office at the same hours. But you can use a solution like Donuts to show them your appreciation even if your entire team is remote.
For instance, it can create lotteries, offering a sponsored lunch for one or more lucky winners. Or a “Coffee with the CEO” randomly selected. Donut can also suggest virtual coffees for a quick chat, present mentorship opportunities, and welcome new hires. And it can be easily integrated into Slack.
Physical activity can be a great way to keep your teams motivated and engaged when they're not working together. Stride kick is a great way to build a fitness focus within your team even when everyone is remote. You can set up challenges, compete with friends and stay healthy whilst doing so.
The app integrates seamlessly into your slack or your smart watch, allowing you to easily share your stats across platform. The product is used by thousands of companies including giants like Amazin, Uber and Deloitte
As you can see, there are many applications with all you need to keep your remote team on track. They will let you know what is going on while empowering your employees and collaborators.
The cost of these tools also matches their benefits. So, start testing the solutions above in your SaaS business. Let your remote team try them and ask for their feedback. You won’t be disappointed.